5 Finest Trucking Accounting Software program for 2023

The most effective trucking accounting software program could be a general-use bookkeeping resolution or a specialised trucking software program, relying in your wants. We ranked one of the best software program primarily based on worth, ease of use, and whether or not they have important accounting and trucking-specific options, comparable to invoicing, invoice administration, load and dispatch administration, tools monitoring, and Worldwide Gas Tax Settlement (IFTA) reporting.

Listed here are our 5 greatest trucking accounting software program:

QuickBooks On-line: Finest general trucking accounting software program when built-in with TruckingOffice
Q7: Finest standalone trucking-specific accounting software program
Tailwind TMS: Finest invoicing and invoice cost software program with trucking options
Rigbooks: Most inexpensive and easy-to-use trucking resolution for small fleets
Zoho Books: Finest cellular accounting app for unbiased truckers

Finest Trucking Accounting Software program: Fast Comparability

QuickBooks On-line: Finest Reasonably priced Trucking Accounting Software program When Built-in with TruckingOffice

Execs

Extra inexpensive than most different full bookkeeping software program
Integrates with TruckingOffice to develop a robust accounting and trucking resolution mixed
Provides sturdy accounting options like financial institution reconciliation
Helps you to monitor mileage out of your smartphone
Loads of nationwide QuickBooks ProAdvisors for help

Cons

Requires separate subscription to trucking administration software program
Can’t straight name buyer assist both with QuickBooks On-line or TruckingOffice

Learn our QuickBooks On-line evaluation

Pricing & Plans

QuickBooks On-line Pricing

Easy Begin: $30 per thirty days for one person
Necessities: $55 per thirty days for 3 customers
Plus: $85 per thirty days for 5 customers (our advice for truckers)
Superior: $200 per thirty days for 25 customers

New customers have the selection of fifty% off for 3 months or a free 30-day trial with no bank card required.

You’ll be able to combine QuickBooks On-line with TruckingOffice for as little as $20 per thirty days.

QuickBooks Overview

Earnings and expense monitoring: When you solely want primary monitoring of your trucking enterprise’ earnings and bills, then QuickBooks alone needs to be sufficient.
Financial institution reconciliation: In contrast to the opposite trucking accounting software program on the checklist, QuickBooks On-line lets you join your banks and reconcile your financial institution accounts.
Payroll: Combine with QuickBooks Payroll to pay drivers and contractors, monitor workloads throughout a number of worksites, and monitor contractor funds.
Accounting: TruckingOffice can create and ship invoices to prospects, pay and monitor payments, and cost prospects primarily based on a wide range of charges, together with flat, per mile, per ton, or per weight. Nevertheless, we advocate integrating it with QuickBooks On-line to trace belongings and liabilities and produce a variety of enterprise reviews.

Trucking corporations that prioritize normal accounting options: Whether or not you might be an unbiased trucking enterprise proprietor or a small fleet utilizing an present trucking software and want built-in accounting options, QuickBooks On-line is best for you.
Trucking corporations that want in depth bookkeeping assist. QuickBooks On-line could be very in style and utilized by many small companies. It needs to be straightforward so that you can discover a QuickBooks ProAdvisor that will help you together with your bookkeeping wants.

TruckingOffice Integration

We advocate trucking corporations that use QuickBooks On-line to additionally buy the TruckingOffice integration, which begins at $20 per thirty days for one to 2 vehicles. A few of TruckingOffice’s most notable options embody:

Premium routing: The built-in premium routing add-on with PC*MILER (the industry-standard routing resolution) permits drivers to raised plan their routes by analyzing necessary elements, like visitors situations, hundreds, routes, and scheduling adjustments.
Invoicing: With TruckingOffice, you’ll be able to create personalised invoices and electronic mail or print them in a PDF format. You’ll be able to monitor all unpaid invoices and obtain alerts for invoicing which might be 30 days overdue so as to remind your purchasers to pay.
Dispatching: TruckingOffice lets you create and assign journeys, together with the motive force, accent driver, and truck. Professional customers even have the choice to trace LTL hauls.
Fleet upkeep: You’ll be able to arrange a upkeep plan by mileage or calendar and monitor the work achieved on every truck.
IFTA tax reporting: TruckingOffice generates IFTA reviews for tax submitting. You’ll be able to choose which vehicles to incorporate, and the report breaks the miles and gallons down by state.

Go to Trucking Workplace

Why We Select QuickBooks On-line and TruckingOffice

QuickBooks has no trucking-specific options, however whenever you add on TruckingOffice, it turns into a robust trucking administration system (TMS) and accounting software program mixed. Whereas QuickBooks On-line handles all of your accounting processes, comparable to invoicing, banking, and payroll, TruckingOffice helps you accomplish trucking-related duties like dispatching and fleet upkeep. When you can afford the value of the 2 options, then QuickBooks On-line built-in with TruckingOffice gives worth to your small business.

Q7: Finest Standalone Trucking-specific Software program

Execs

Full-fledged bookkeeping resolution
Alternative of desktop or cloud-based program
Has a built-in trucking payroll administration system
In depth checklist of trucking administration options
Customized options, such because the mileage interface, could be added for an extra charge

Cons

No upfront pricing
Desktop model is incompatible with Mac
Advanced system requires coaching and dedication

Pricing

You have to contact Q7 straight for a free demo and a custom-made worth quote.

Q7 Overview

Accounts payable (A/P) administration: Q7 lets you pay vendor payments, create buy orders, monitor vendor invoices, and arrange recurring bills, comparable to mortgage funds.
Accounts receivable (A/R) administration: You’ll be able to create, ship, and monitor buyer invoices and funds. Invoices are tied to a dispatch to make sure that hundreds are solely invoiced when full.
Banking: You’ll be able to write and void checks, create deposits and switch funds, and reconcile financial institution accounts.
Monetary scoreboard: The Monetary Scoreboard gives an entire view of your monetary information, and you may create a custom-made report primarily based in your wants.
Dispatch administration: Q7 gives the instruments to handle dispatch operations, together with truckload and brokerage dispatch, lower than truckload (LTL) dispatch and order administration.
Payroll: Q7 features a payroll module that permits you to pay workers and contractors by checks or direct deposit and in any methodology, comparable to hourly, fastened wage, mile, or income proportion.

Trucking corporations that want a full-fledged bookkeeping resolution: You should use Q7 to handle each the accounting and trucking operation administration sides of your small business as an alternative of utilizing two separate packages.
Trucking companies that need a hybrid resolution: Q7 offers you the flexibleness to retailer your information on the web or bodily exhausting drives or native computer systems.
Supply drivers: Q7 has lately developed a cellular app that helps drivers monitor the standing of their load assignments, plan their journeys, and collaborate with their managers in actual time.
Trucking corporations with many workers: Q7 has a custom-made trucking payroll module that permits you to pay your workers and contractors.

Why We Select Q7

Q7 is a full double-entry accounting system with built-in specialised trucking options, comparable to order and dispatch administration, fleet administration, and freight billing. In contrast to the opposite trucking-specific software program on this information, Q7 doesn’t want an accounting software program integration to carry out bookkeeping duties, comparable to paying payments, sending invoices, and reconciling financial institution accounts. The platform additionally has a robust fleet upkeep program that may monitor your fastened belongings and make it easier to schedule routine upkeep, whether or not it’s primarily based on months or miles pushed.

Tailwind TMS: Finest Invoicing & Billing Software program With Constructed-in Trucking Options

Execs

Complete invoice cost and invoicing options
Integrates with QuickBooks On-line and Desktop (relying on subscription)
Contains buyer and service self-service portals
GPS-confirmed cargo and occasion monitoring
A number of department or division administration functionality

Cons

Costlier than comparable software program
Not an entire bookkeeping system
No built-in payroll
No financial institution reconciliation function

Learn our Tailwind TMS evaluation

Pricing & Plans

Professional: $117 per person, per thirty days
Enterprise: $176 per person, per thirty days
Limitless: $235 per person, per thirty days

Most freight brokers can be properly served by selecting the Professional plan. The Professional and Enterprise plans have a free trial obtainable with no bank card required

Tailwind TMS Overview

Service administration: Tailwind TMS helps you simply handle and monitor dispatch particulars, such because the variety of hundreds obtainable and dispatched shipments.
Order administration: This function helps you to create orders for patrons, arrange primary freight fees or gasoline surcharges, and monitor fee gross sales, service associate pay, and firm driver pay by the mile or by the hour.
Self-service portals: Included within the Enterprise and Limitless plans, you’ll be able to arrange a self-service portal on your prospects and carriers. The Buyer portal offers your prospects entry to details about their accounts, shipments, and invoices.
Dispatch and cargo monitoring administration: Observe and handle shipper and cargo particulars simply, comparable to appointment occasions and pick-up and supply home windows.

Trucking corporations working with many shoppers and distributors: All Tailwind TMS plans will let you create and ship limitless payments and invoices.
Trucking companies with a number of branches: Tailwind TMS lets you arrange and handle a couple of department and handle the transactions and information for every department individually.
QuickBooks On-line customers needing built-in trucking options: QuickBooks On-line Plus integrates with any plan, whereas QuickBooks Desktop syncs with the Enterprise and Limitless plans. Study extra about these options’ options and pricing by studying our detailed QuickBooks On-line evaluation and QuickBooks Desktop evaluation.

Why We Select Tailwind TMS

Whereas Tailwind TMS isn’t an entire bookkeeping resolution, it’s nice for invoicing and invoice cost, that are two main wants of a trucking firm. It has complete A/P and A/R options that allow you to monitor payments and funds from totally different personnel concerned in your operations, comparable to distributors, workers, carriers, and prospects. The Bill Listing and Invoice Posting modules are intuitive and complete, they usually make it easier to evaluation and monitor payments and invoices simply.

You may take into account upgrading to the Enterprise plan to supply buyer and service self-service portals. Clients can log in to view their account info, shipments, and invoices, whereas carriers can entry obtainable hundreds, shipments you’ve gotten dispatched with them, and quantities you owe them.

Rigbooks: Most Reasonably priced & Simple-to-Use Trucking Administration Answer for Small Fleets

Execs

Limitless customers
Provides a free trial with all core options
Reasonably priced choice for detailed load monitoring
Observe miles per jurisdiction for simple IFTA reporting

Cons

Costly for companies with greater than 5 vehicles
Not an entire bookkeeping system
Decrease plans don’t embody invoicing
No cellular app

Pricing & Plans

Fundamental Entry: $19 per thirty days; $19 per extra truck
Leased O/O: $29 per thirty days; 24 per extra truck
Unbiased O/O: $49 per thirty days; $29 per extra truck
Small Fleet: $149 per thirty days for as much as 5 vehicles; $29 per extra truck

You’ll be able to strive Rigbooks at no cost for 30 days.

Rigbooks Overview

Expense monitoring: Rigbooks tracks fastened and variable prices. You’ll be able to add hundreds and journeys and fix income and bills to raised perceive the profitability of your hundreds.
Order monitoring: You’ll be able to monitor hundreds primarily based on standing, and every standing has a separate tab for simple monitoring.
Invoicing: Rigbooks helps you to create an bill from present journey information, together with immediate billing, partial funds, and personal notes.
Gas buy recording: Document your gasoline purchases for every truck that will help you monitor oil and gasoline prices and maintain detailed information of truck mileage for tax reimbursement.

Trucking house owners with out accounting expertise: With a neat and easy interface, Rigbooks could be very straightforward to be taught and use. It gained’t take some time to totally perceive the options.
Proprietor-operators with a single truck: Rigbooks is essentially the most inexpensive trucking resolution for trucking companies with a single truck at solely $19 per thirty days.

Why We Select Rigbooks

We consider Rigbooks is right for small fleets with one or two vehicles. For as little as $19 per thirty days, you’ll be able to monitor enterprise bills, gasoline mileage, journeys, and orders for a single truck. It’s an inexpensive choice for small trucking corporations needing to trace value per mile and perceive which of their hundreds are essentially the most worthwhile. Additionally, we consider that it has the only person interface (UI) amongst all of the software program listed right here, making it a terrific choice for trucking house owners with no accounting background.

Zoho Books: Finest Cellular Accounting App for Unbiased Truckers

Execs

Has a feature-packed cellular accounting app
Can name buyer assist straight
Has a free plan that doesn’t skimp on options
Has many accounting options however extra inexpensive than different software program like QuickBooks

Cons

Free plan restricted to corporations with lower than $50,000 in annual income
Further person requires further charge if person restrict is reached
Has no trucking-specific options
Doesn’t combine with trucking administration software program

Learn our Zoho Books evaluation

Plans & Pricing

Free: $0 for companies that make $50,000 or much less in annual income
Commonplace: $12 per group, per thirty days; as much as three customers
Skilled: $24 per group, per thirty days; as much as 5 customers
Premium: $36 per group, per thirty days; as much as 10 customers
Elite: $129 per group, per thirty days; as much as 10 customers
Final: $249 per group, per thirty days; as much as 15 customers

If wanted, you’ll be able to pay $3 per each extra person. You might also buy the next add-ons:

Superior auto-scans: $10 for 50 scans per thirty days in all plans
Snail mails: $2 per credit score in all plans
Firm branches (from Premium): $12 per department per thirty days

Zoho Books Overview

Aggressive free plan: The free plan consists of nearly all of the core options of Zoho Books, together with earnings and expense administration, invoicing, and tax administration.
Expense administration: Zoho Books gives the instruments you could simply handle your bills, together with the power to connect payments and receipts to transactions out of your smartphone. You can even arrange recurring bills if wanted.
Invoicing: You’ll be able to create and customise invoices in Zoho Books and ship them in numerous languages and currencies relying in your buyer location. You might also create recurring invoices in case you have prospects you pay commonly and schedule them to ship upfront for simple cost assortment.
Cellular accounting: Out of your smartphone, you should utilize the Zoho Books app to create and ship invoices, settle for funds, monitor billable time, and seize expense receipts.

Unbiased trucking enterprise house owners: Unbiased truckers that don’t want trucking administration options can use the app to remain on high of their earnings and bills and receives a commission by their purchasers.
Self-employed drivers: You should use the app to trace enterprise mileage routinely.

Why We Select Zoho Books

Identical to QuickBooks On-line, Zoho Books isn’t custom-tailored for trucking companies. Nevertheless, it has sturdy accounting options which might be helpful for trucking corporations, comparable to invoicing and challenge accounting. What makes it match for unbiased truckers is its highly effective cellular accounting utility.

The app has no routing software for drivers, however it gives full cellular accounting options for admin and managers, like the power to create and ship invoices, settle for funds on-line, and monitor time labored by your workers. Self-employed truck drivers needing primary monitoring of their earnings and bills may even get monetary savings with Zoho Books’ free plan.

How We Evaluated the Finest Trucking Accounting Software program

We ranked trucking accounting software program primarily based on pricing, ease of use, and the way it carried out throughout the overall accounting and trucking-specific options we search for. To make sure the accuracy and integrity of our checklist, we evaluated all functions utilizing an inside rubric scoring system with 5 classes, every with a calculated weighted rating.

25%

Common Accounting Options

25%

Trucking-specific Options

30%

Ease of Use & Buyer Help

10% of General Rating

We ranked every accounting software program primarily based on its affordability, contemplating the variety of customers included in every plan and the prices so as to add an additional seat.

25% of General Rating

Whatever the {industry}, specialised accounting software program ought to embody normal bookkeeping options like A/P, A/R, and checking account reconciliation.

25% of General Rating

The most effective trucking accounting software program ought to be capable to handle and monitor dispatches, orders, gasoline and mileage, driver settlements, and IFTA reporting.

30% of General Rating

We signed up for a free trial and tried the software program ourselves to find out how straightforward it’s to make use of. We additionally thought of the obtainable customer support choices and the way rapidly the supplier responds to a priority.

10% of General Rating

We gathered unbiased person opinions from a number of evaluation web sites like G2 and Software program Recommendation.

*Percentages of general rating

Regularly Requested Questions (FAQs)

How is trucking accounting software program totally different from normal bookkeeping software program?

Trucking accounting software program has distinctive options, comparable to the power to dispatch drivers, plan trucking routes, and generate and file quarterly IFTA reviews. In the meantime, general-purpose bookkeeping software program helps you to carry out widespread accounting duties, comparable to invoicing, billing, and expense monitoring.

Who ought to use trucking accounting software program?

Trucking corporations needing to trace earnings and bills and handle trucking operations in a single platform ought to use trucking accounting software program.

What’s the greatest trucking accounting software program?

When you want specialised instruments like order administration and IFTA monitoring, then take into account integrating TruckingOffice with QuickBooks On-line, which has glorious normal accounting options. Nevertheless, Q7 is a superb standalone trucking-specific accounting resolution whereas Rigbooks is right in case you have a small fleet and need an inexpensive platform.

Is there a free trucking accounting software program?

Sure, you should utilize free normal bookkeeping software program like Wave on your trucking enterprise. Nevertheless, a free resolution may not be sufficient in case you have complicated trucking administration wants. That is the place we advocate premium software program like Q7 and even an integration like QuickBooks On-line and TruckingOffice.

Backside Line

General, there’s no single accounting or trucking administration software program that may cowl all the assorted wants of truck drivers and fleet managers. To find out the precise match on your firm, it’s a must to assess your price range and wishes and know what explicit options you require.

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Tags: 2023:accounting business finest idea program small software”trucking

RATING CRITERIA	Pricing	4.00 / 5
	Accounting Options	5.00 / 5
	Trucking-specific Options	5.00 / 5
	Ease of Use & Buyer Help	4.30 / 5
	Person Critiques	4.70 / 5

RATING CRITERIA	Pricing	3.00 / 5
	Accounting Options	3.40 / 5
	Trucking-specific Options	5.00 / 5
	Ease of Use & Buyer Help	3.60 / 5
	Person Critiques	4.60 / 5

RATING CRITERIA	Pricing	5.00 / 5
	Accounting Options	1.70 / 5
	Trucking-specific Options	5.00 / 5
	Ease of Use & Buyer Help	3.30 / 5
	Person Critiques	5.00 / 5

RATING CRITERIA	Pricing	5.00 / 5
	Accounting Options	5.00 / 5
	Trucking-specific Options	0 / 5
	Ease of Use & Buyer Help	4.60 / 5
	Person Critiques	4.50 / 5

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